Task Statuses Explained

Why Task Statuses Matter

Task statuses in PMS show where a task currently stands.
Updating them keeps the team aligned and gives project managers a real-time view of progress.

Task Statuses Explained

Not Started

• The task has been created but no work has begun.

• Default status for new tasks.

In Progress

• Work has started on the task.

• Actively being handled by the assigned person/team.

Awaiting Feedback

• Task is in progress from your side, but you’re waiting on input from:

  • A client

  • Another department

  • A manager/lead

• Work is paused until feedback is received.

• Remaining work of this task depends on further inputs.

On Hold

• Work on the task is temporarily paused.

• Could be due to dependencies, waiting for resources, or reprioritization.

To Be Reviewed

• Task is done but needs review by a lead, manager, or QA before final approval.

Testing

• Task is being reviewed by QA, team lead or Manager.

• Only QA, Manager or Team lead will update to this status before start reviewing.

Reopen

• A previously completed or closed task is reopened.

• Task which was ready to review is still have points to be fixed.

• Happens if:

  • A bug reappears.

  • The client requests changes.

  • The solution didn’t fully fix the issue.

• Only QA, Manager or Team lead will update to this status after reviewing.

Ready for Production

• Task has passed testing/review and is ready to go live or be deployed.

• Final step before marking as complete.

• Only QA, Manager or Team lead will update to this status after reviewing.

Complete

• The task is fully done, reviewed, and approved.

• No further work is needed.

• Deployed on Production.

Best Practices

• Always keep your task status updated—it saves endless “What’s the status?” questions.

• Use Awaiting Feedback instead of leaving tasks “In Progress” when waiting on others.

• Only mark tasks as Complete once testing/review is finished.

• Tasks which are showing red vertical line (|) in starting of the row are the tasks which are getting delayed on estimated timeline. so make sure to complete tasks before this appears.